3. Protection of your data
We have taken technical and organizational measures to ensure that the requirements of the EU General Data Protection Regulation (GDPR) are met by us, as well as, by external service providers working for us.
If we work with other companies to provide our services, such as email and server providers, this will only be done after an extensive selection process. In this selection process, each individual service provider is carefully selected for its suitability in terms of technical and organizational data protection skills. This selection procedure will be documented in writing and an agreement on the order processing of data (order processing contract) will only be concluded if the third party complies with the requirements of Art. 28 GDPR.
Your information will be stored on specially protected servers. Access to it is only possible for a few specially authorized persons. Our website is SSL/TLS encrypted, as can be seen by the https:// at the start of our URL. This also involves e-mail communications, which is encoded via SSL certificate.
4. Erasure of personal data
We process personal data only if necessary. As soon as the purpose of the data processing is fulfilled, erasure of the data is carried out according to the standards of the erasure concept, unless legal or contractual regulations oppose this.
II. Use of data on this website and in logfiles
1. Scope of processing personal data
When visiting our website, our web servers temporarily store every access in a log file.
The following data is collected and stored until automated erasure:
- IP-address of the requesting computer
- Date and time of access
- Name and URL of the retrieved file
- Transmitted amount of data
- Message if the retrieval was successful
- Detection data of the browser and operating system used
- Website from which access is made
- Name of your Internet access provider
Our Internet offer uses the services of the hosting provider 1&1. Data processing is carried out by: 1&1 IONOS SE, Elgendorfer Str. 57, 56410 Montabaur.
When you access our website, data, in particular your IP address, is stored and processed by 1&1 for technical reasons. For additional information, please refer to the privacy policy of 1&1: https://www.ionos.de/terms-gtc/terms-privacy/
2. Legal basis for processing personal data
The legal basis for the temporary storage of the data and log files is Art. 6 para. 1 s. 1 lit. f) of the GDPR. Our legitimate interest is to make our website accessible for you.
3. Purpose of data processing
The processing of this data serves: the purpose of enabling the use of the website (connection establishment), system security, the technical administration of the network infrastructure, as well as to optimize the website. The IP address is evaluated only in case of attacks on our network infrastructure or the network infrastructure of our internet provider.
4. Duration of storage
As soon as the purpose of the data processing is fulfilled, erasure of the data is carried out. This happens as soon as you close our website. Our hosting service might use data for statistical purposes. Any personal data will be anonymized for this.
5. Right of objection and erasure
In addition to the right to information, you also have a right to rectification of the personal data stored about you, a right to erasure, a right to block and a right to transfer your data. In addition, you can object to this processing at any time with us or with the data protection officer of 1 & 1. If you would like to exercise one of these rights, you can contact the data protection officer of 1 & 1 at the above address or send an email to datenschutz@ionos.de.
III. Use of cookies
1. Description and scope of data processing
Our website is using cookies. Cookies are stored on your computer when you use our website. Cookies are small text files which are stored on your hard drive assigned to the browser you use. Through this information flows to us or the party who set the cookie. Cookies cannot run programs on or transmit viruses to your computer. Cookies are used to analyze the use of our website in anonymized or pseudonymized form and to enable personalized advertisements on this website. The following data may be transmitted:
- Frequency of website visits
- Which functions of the website are used by you
- Your cookie-settings
- Language settings
- Used search terms
Upon entering this website, a cookie banner informs you about the use of cookies on this website and asks for your consent to the use of cookies. Also, you are pointed to the data privacy statement of this website.
Note on data processing in the USA:
By clicking on „I agree to all“, you consent to your data being processed in the USA in accordance with Article 6, Paragraph 1, Sentence 1, Letter a) of the GDPR. In the opinion of the ECJ, the data protection standard in the USA is inadequate and there is a risk that your data will be processed by the US authorities for control and monitoring purposes, possibly without the possibility of redress. If you only agree to the setting of essential cookies, the transmission will not take place. Consent given can be withdrawn at any time.
2. Legal basis for data processing
The legal basis for the processing of data by cookies, which do not only serve the functionality of our website, is Art. 6 para. 1 s. 1 lit. a) GDPR.
The legal basis for the processing of data for cookies, which serve only the functionality of this website, is Art. 6 para. 1 s. 1 lit. f) GDPR.
3. Purpose of data processing
Our legitimate interests are to provide you with a working website connection and to ensure a comfortable use of this website. Also, we need to process your personal data to solve occurring safety and security issues, as well as to ensure system stability.
The data processing takes place to make a statistical evaluation of our website possible.
4. Duration of storage
This website uses the following types of cookies. The extend and function of each are being explained below:
- Transient cookies (see a)
- Persistent cookies (see b)
- a) Transient cookies are automatically deleted when you close the browser. This is especially true for session cookies which store your session ID, with which various requests from your browser can be assigned to your session. This will allow your computer to be recognized when you return to our website. Session cookies are deleted when you log out or close the browser.
- b) Persistent cookies are automatically deleted after a specified period, which may differ depending on the cookie.
5. Right to objection and erasure
You have the possibility to revoke your consent to the data processing by means of cookies, which do not only serve the functionality of the website. In addition, we do not set cookies until you have agreed to set cookies when you visit the site. In this way, you can prevent data processing via cookies on our website. You can also delete the cookies in your browser’s security settings at any time. Please note that you may not be able to use all the features of this website. The setting of cookies can also be prevented at any time by appropriate settings in your internet browser.
IV. Contact
1. Description and scope of data processing
Via our website it is possible to contact us via e-mail or via contact form. This will require different data to answer the request, which will be automatically saved for processing. The following data are required to process your request:
- Email address
- First name
- Last name
- Telephone number
- message
Furthermore, you can enter the following data optionally:
Your data will not be passed on to third parties, unless you have given your consent.
2. Legal basis for data processing
The legal basis depends on Art. 6 para. 1 s. 1 lit. b) GDPR.
3. Purpose of data processing
The processing of personal data from the input form is used solely handling the contact request.
4. Duration of storage
The data will be deleted as soon as we answer your request. There might occur rare cases when legal or contractual retention periods interfere with the erasure of your personal data. In this case your data will be deleted after these periods.
5. Right to objection and erasure
The user has the right to withdraw their consent to the processing of personal data at any time. If the user contacts us, they can object to storage of their personal data at any time. In such cases, the conversation cannot be continued. All personal data that has been stored in the course of the contact will be deleted.
V. Registration on the website
1. Description and scope of data processing
The data subject can register on our website. This requires the data subject to enter personal data in the registration form. The following data is at least collected for this:
- E-mail address
- First name
- Surname
- Companies
- Road
- House number
- Post Code
- Place
- Country
- Confirmation of the terms and conditions
- Confirmation of acknowledgment of the data protection declaration
You can optionally enter the following data:
- VAT ID
- Confirmation that you have write access to change company content
The information provided by the data subject in the registration mask will be used exclusively for processing and will not be disclosed to third parties.
2. Legal basis for data processing
If the data subject enters mandatory personal data in the registration form, the legal basis of the data processing is based on Art. 6 para. 1 s. 1 lit. b) GDPR. However, if the user also enters personal data in the optional input field, the data processing is based on Art. 6 para. 1 s. 1 lit. a) GDPR.
3. Purpose of data processing
The processing of personal data is used solely for us to finish your registration and organize your website-account.
4. Duration of storage
The data are deleted as soon as the purpose of storage is no longer required. This is the case if you delete your account and no statutory or regulatory retention periods of erasure contradict.
5. Right to objection and erasure
During and after the registration, the data subject is free to change, correct or delete their personal data.
VI. Data processing for applications
1. Description and scope of data processing
We offer the opportunity to apply for jobs by email. For this purpose, personal data is processed and stored for further processing during the respective application process.
2. Legal basis for data processing
Data processing will be based on Art. 88 GDPR and § 26 BDSG.
3. Purpose of data processing
We process your data exclusively for the purpose of carrying out the application process.
4. Duration and storage
In case of successful application and employment, the personal data is stored in accordance with the legal requirements. In case of unsuccessful application, the data will be deleted in accordance with the rules of the local erasure concept. In doing so the provisions of the AGG (German Employment Law), especially the existing evidence pursuant to § 22 AGG, are taken into account.
This does not apply if we are obliged to any legal erasure periods or if you have given consent to store your data for further communication with us (e.g. we have another suitable job in the future). If you have given consent the legal basis for further storage of your data is Art. 6 para. 1 s. 1 lit. c) or lit. a) GDPR.
5. Right to objection and erasure
You can contact us at any time and object to further processing of your data. All personal data of the application process will be deleted in this case.
VII. Newsletter
1. Description and scope of data processing
On our website visitors can subscribe to our newsletter. When signing-up to receive a newsletter, we ask for:
- First name
- Last name
- Email address
- Consent to data processing and acceptance of the terms and conditions
This data is necessary to send the newsletter to its recipients.The newsletter will be sent via email only after the sign-up process is completed. In order to meet the requirements of the GDPR, we use DOI (Double Opt.-In). If you sign up for our newsletter, we will send a confirmation email to the address you provided us with. This email contains a confirmation link that you must click to complete the sign-up process. Following this procedure, the IP address, date and time of login are stored. This is done to prevent abuses. We won’t transfer the data to third parties.
2. Legal basis for data processing
This processing is legally based on Art. 6 para. 1 s.1 lit. a) GDPR, thus your consent.
3. Purpose of data processing
The newsletter has the functions of informing the affected parties about offers and news at a regular basis.
4. Duration of storage
We process personal data only as long as necessary. As soon as the purpose of the data processing is fulfilled, erasure of the data is carried out according to the standards of the erasure concept, unless legal or contractual regulations oppose this.
5. Right to objection and erasure
The consent to receiving the newsletter can be revoked by you at any time. For this purpose, you can click the integrated link in each newsletter to unsubscribe. It is also possible to inform us about the revocation of the consent in any other way, e.g. via mail or email.
6. Zoho
a. Description and scope of data processing
As a service provider for our newsletter, we use the services of Zoho. The data processing is carried out by: Zoho Corporation Pvt. Ltd., Estancia IT Park, Plot No. 140 151, GST Road, Vallancherry Village, Chengalpattu Taluk, Kanchipuram District 603 202, India.
All information is transmitted and stored in encrypted form. The e-mail addresses of our newsletter recipients, as well as their other data described in this notice, are stored on Zoho’s servers. Zoho uses this information to send the newsletters on our behalf. Zoho does not use the data of our newsletter recipients and does not pass them on to third parties.
You can find out more about the email provider at the following link: https://www.zoho.com/de/lp/gdpr.html, https://www.zoho.com/de/privacy.html
b. Legal basis for data processing
The establishment of contact and the associated disclosure of your data is voluntary. The data processing is therefore based on your consent to the sending of the newsletter in accordance with Art. 6 para.1 s. 1 lit. a) GDPR.
c. Purpose of data processing
We process your data exclusively in order to be able to send you the newsletter.
d. Duration of storage
The data will be deleted if the purpose of the data processing has been fulfilled and there are no official, legal or contractual retention regulations that prevent deletion. This usually takes place after 30 days.
e. Right to objection and erasure
If you come from the European Economic Area and believe that your data will be stored, used or processed on behalf of us at Zoho-Mail, please contact our data protection officer if you want to access, correct, delete, restrict your personal data or want to revoke your consent to data processing. Zoho-Mail assures us of support in processing your request within a reasonable period of time.
VIII. Event Platform
1. Description and scope of data processing
We offer you the opportunity to book event tickets for a fee. This happens through our event platform. Our partner doo GmbH helps us with this. However, the platform is integrated into our website via a widget. Payment is processed by the payment provider Novalnet AG.
2. Legal basis for data processing
The legal basis for the associated data processing is Art. 6 para. 1 s. 1 lit. b) GDPR, i.e. the processing of your data is necessary for the fulfillment of sales contracts and delivery agreements.
3. Purpose of data processing
We process your data in order to conclude the sales contract with you and to process the sales contract including invoicing by email or post and receipt of payment.
We pass on your data to our service providers so that they can process the purchase and, if necessary, communicate with you for announcement and coordination.
4. Duration of storage
Your data will only be stored for as long as is necessary to fulfill the purpose and as long as we are obliged to store your data by legal, contractual or official obligations.
5. Right to objection and erasure
The data processing is absolutely necessary in order to be able to process your purchase contract, which is why it cannot be dispensed with. There is therefore no way of eliminating it.
6. Novalnet AG
a. Description and scope of data processing
We use the payment service provider Novalnet AG to carry out payments on our website. Since we do not carry out your payment ourselves, the collection, processing and storage of data for processing electronic payment transactions is carried out exclusively by our partner. The data processing is carried out by: NovalnetAG, Payment Institute (ZAG), Feringastr. 4, D-85774 Unterföhring, Germany.
The data processing takes place on our behalf. As part of the processing of electronic payment transactions, the payment service receives the following data directly from you in connection with your order. Usually these are:
- First name
- Surname
- Address
- E-mail address
- IP address
- data on the goods and services ordered
- Type of payment and
- the identification features required for this.
As well as possibly
- Date of birth
- Telephone number
- Mobile phone number
- other data for payment processing
In addition to passing on the data to credit agencies, it is also possible for the payment service to pass on the personal data to affiliated companies, including subcontractors, if this is necessary to fulfill the contractual obligations. This also applies in the case of order processing. With regard to the data protection information, reference is made to the following link (see section “Information according to Art. 13 GDPR and Art. 14 GDPR regarding the collection of personal data”): https://www.novalnet.de/datenschutz
b. Legal basis for data processing
The legal basis for the associated data processing is Art. 6 para. 1 s. 1 lit. b) GDPR, i.e. the processing of your data is necessary for the fulfillment of the sales contract. If the data is forwarded to credit agencies to check identity and creditworthiness, this is based on Art. 6 para. 1 s. 1 lit. f) GDPR, i.e. the legitimate interest of the payment service provider.
c. Purpose of data processing
The data is processed in order to be able to complete the purchase. We inform you that the payment service may transmit the personal data to credit agencies. This is because he reserves the right to check your identity and creditworthiness.
d. Duration of storage
Your data will be deleted as soon as the purpose of the data processing has been fulfilled and there are no legal, official or contractual retention periods that prevent the deletion of the data. The retention period for the data is based on the statutory provisions (including HGB, AO, GwG, etc.)
e. Right to objection and erasure
The data processing is absolutely necessary in order to be able to process your payment via this payment service, which is why it cannot be dispensed with if you have chosen this payment method. However, you have the option of revoking your consent to the handling of personal data from Novalnet AG at any time. This revocation does not affect personal data that are processed, used or transmitted for (contractual) payment processing.
7. direct debit
a. Description and scope of data processing
If you opt for the direct debit procedure, the following payment data will be collected:
- Name of the account holder
- IBAN
We do not process the payment data ourselves, but these are processed directly by the service provider who handles the payment.
The data processing is carried out by: Novalnet AG, Feringastraße 7, 85774 Unterföhring, Germany.
In addition to the payment data provided, only
- order number and
- invoice amount
processed. The service provider cannot assign this information to other information (such as your address or e-mail address). Please refer to the service provider’s privacy policy:
https://www.novalnet.de/datenschutz
b. Legal basis for data processing
The legal basis for data processing is Art. 6 para. 1 p. 1 b) GDPR.
c. Purpose of the data processing
The processing of the data is necessary for the payment by direct debit and thus for the performance of the contract.
d. Duration of data storage
Your data will only be stored for as long as is necessary for the purchase transaction and invoicing, unless legal or contractual storage periods prevent your data from being deleted.
e. Right to objection and erasue
The data processing is absolutely necessary in order to be able to process your payment by direct debit, which is why it cannot be dispensed with if you have chosen this method of payment. There is therefore no possibility of cancellation.
8. credit card
a. Description and scope of data processing
If you wish to pay for your order via our online shop using your credit card, we require data for payment processing. In particular, we ask for
- Name,
- address,
- e-mail address,
- credit card number,
- name of the credit card holder and
- the validity period of the credit card.
We will verify the data entered together with the data of your order.
b. Legal basis for data processing
The legal basis for the data processing associated with this is Art. 6 para. 1 p. 1 b) GDPR, i.e. the processing of your data is necessary for the fulfilment of the agreement on a payment by credit card.
c. Purpose of the data processing
We process this data in order to detect misuse of the credit card or the credit card payment option at an early stage and use the data after successful verification to process the agreed credit card payment.
d. Duration of data storage
Your data will only be stored for as long as is necessary for the processing of the purchase and invoicing, unless legal or contractual storage periods prevent your data from being deleted.
e. Right to objection and erasure
Data processing is absolutely necessary in order to process your payment by credit card, which is why it cannot be dispensed with if you have chosen this method of payment. There is therefore no possibility of cancellation.
3. purchase on account (transfer by the customer)
a. Description and scope of data processing
If you choose purchase on account, you transfer the agreed invoice amount to us from a credit institution of your choice. This credit institution transmits the following payment data to us:
- Name of the account holder,
- IBAN,
- order number and
- invoice amount
We do not process the payment data ourselves, but these are processed directly by the service provider who handles the payment.
The data processing is carried out by: Novalnet AG, Feringastraße 7, 85774 Unterföhring, Germany.
We pass on your data to Novalnet for processing. You will receive an e-mail from them with the account details. Please note the privacy policy of our service provider: https://www.novalnet.de/datenschutz
b. Legal basis for data processing
The legal basis for data processing is Art. 6 para. 1 p. 1 b) DSGVO.
c. Purpose of the data processing
The processing of the data is necessary for the payment by purchase on account and thus for the execution of the contract.
d. Duration of data storage
Your data will only be stored for as long as is necessary for the purchase transaction and invoicing, unless legal or contractual storage periods prevent your data from being deleted.
e. Right to objection and erasure
Data processing is absolutely necessary in order to process your payment by invoice, which is why it cannot be dispensed with if you have chosen this method of payment. There is therefore no possibility of cancellation.
IX. Social Media
We have integrated the social media platforms Facebook, Instagram, LinkedIn, Twitter, Xing and YouTube via links on our website, which means that the social media providers may receive data from you. If you click on the social media link, the website of the respective social media provider will be called up. By calling up the websites of the respective social media provider via our website, we transmit the respective reference data to the respective social media provider. The social media provider receives the information that you have visited us.
Note on data processing in the USA:
If you click on a social media link, your data may be processed by the respective provider in the USA. In the opinion of the ECJ, the data protection standard in the USA is inadequate and there is a risk that your data will be processed by the US authorities for control and monitoring purposes, possibly without the possibility of redress. If you do not click on the links of the social media providers, no data will be transmitted.
Further information on data processing by the social media providers can be found here:
Facebook:
https://de-de.facebook.com/help/pages/insights
https://de-de.facebook.com/about/privacy
https://de-de.facebook.com/full_data_use_policy
Instagram:
https://help.instagram.com/155833707900388
https://www.instagram.com/about/legal/privacy/
LinkedIn:
https://www.linkedin.com/legal/privacy-policy
Twitter:
https://twitter.com/privacy?lang=de
Xing:
https://www.xing.com/privacy https://www.xing.com/app/share?op=data_protection
YouTube:
https://www.google.de/intl/de/policies/privacy/
X. Tracking and analytics
For the continuous improvement of our website we use the following tracking and analytics tools. Below you can find information on which personal data is processed in each case and how you can reach the respective service providers:
1. Google Analytics 4
a. Description and scope of data processing
Our website uses Google Analytics 4. This is a service for analyzing access to websites of Google Inc. („Google“) and allows us to improve our website. Data processing for the European Economic Area and for Switzerland is carried out by:Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
The information collected may include:
- IP address,
- time of access
- access duration
- from which website you came to our website
- interaction on the website
- demographic characteristics, if the website visitor is logged into his Google account
- device categories, browser type, operating system, screen resolution
and are transferred to a Google server in the USA and stored there. The evaluation of your activities on our website is transmitted to us in the form of reports. Google may pass on the information collected to third parties if this is required by law or if third parties process this data on behalf of Google. IP anonymization is performed by Google by default and cannot be deactivated, so IP addresses are only processed in abbreviated form in order to exclude any possible direct personal reference to you. At https://www.google.de/intl/de/policies/, Datenschutz – Google Analytics-Hilfe as well as under Datenschutzeinstellungen in Google Analytics – Google Analytics-Hilfe you will find more detailed information about the terms of use and privacy of Google Analytics.
b. Legal basis of data processing
Legal basis for data processing is your given consent, Art. 6 para 1 s. 1 lit. a) GDPR.
c. Purpose of data processing
The processing of your personal data enables us to analyze your surfing behavior. By evaluating the data obtained, we are able to compile information about the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. By anonymizing the IP address, the interest of users in the protection of their personal data is sufficiently taken into account.
d. Duration of storage
The data is deleted 14 months after your last visit to our website.
e. Right to objection and erasure
You have the option to revoke your consent to data processing at any time. For this purpose, please contact our data protection officer. You can also prevent the installation of cookies from Google Analytics by setting your browser software accordingly. In this case, however, you may not be able to use all the functions of our website to their full extent. Google Analytics can also be deactivated and controlled by browser extensions, e.g. http://tools.google.com/dlpage/gaoptout?hl=de.
2. Google Tag Manager
a. Description and scope of data processing
Google Tag Manager is a solution that allows us to manage so-called website tags via an interface (and thus, for example, integrate Google marketing services into our online offer). The Tag Manager serves as a „manager“ of the implemented tags. This allows us to centrally manage integrated Google products or other analysis tools on our website. The tags embedded on the website are referred to as sections of code that make it possible to track your activities on our website. By using our website, users download the Google Tag Manager, which automatically results in the user’s IP address being forwarded to Google With regard to the processing of personal data, please refer to the information on Google services. Data processing for the European Economic Area and Switzerland is carried out by: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
You can access the usage guidelines of the Google Tag Manager here: https://www.google.com/intl/de/tagmanager/use-policy.html
b. Legal basis for data processing
The legal basis for the processing of personal data is your consent pursuant to Art. 6 para. 1 s. 1 lit. a) GDPR.
c. Purpose of data processing
Google Tag Manger simplifies the management and organization of the analysis tools used for the website. In order to integrate an analysis tool, JavaScript codes must be integrated into the website. By using Google Tag Manger, it is possible for us to manage these embedded codes from one place.
d. Duration of storage
Since data storage is not carried out directly by Google Tag Manager, but the data is forwarded to the tracking tools, it is necessary to check with the individual embedded tracking tools how long the data is stored.
e. Right to objection and erasure
You have the option at any time to revoke a given consent to data processing with effect for the future. For this, you would have to contact the respective data protection officers of the tools. Further information regarding the management of your data can be found in the data protection statements of the tools used.
XI. Other tools of third-party providers
We also use third-party providers to help us with the site’s appearance and functionality. These are listed below:
1. Google Maps
a. Description and scope of data processing
This site uses the Google Maps map service via an API. Data processing for the European Economic Area and for Switzerland is carried out by: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
Further information about handling user data, can be found in the privacy policy of Google under https://www.google.de/intl/de/policies/privacy/ and https://www.google.com/intl/de_de/help/terms_maps.html
b. Legal basis of data processing
The legal basis for data processing is your consent,Art. 6 para. 1 s. 1 lit. a) GDPR.
c. Purpose of data processing
The use of Google Maps helps you to easily see where places like our location are and additionally provides further means to interact like a route planner.
d. Duration of storage
We process personal data only as long as necessary. As soon as the purpose of the data processing is fulfilled, erasure of the data is carried out according to the standards of the erasure concept, unless legal or contractual regulations oppose this.
e. Right of objection and erasure
The data processing is mandatory in order to be able to present the location information on our website, so they cannot be waived.
XII. Data protection notice for our social media sites
We operate the following presences in social media:
Therefore, we use the services of:
- Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, USA and Facebook Ireland Ltd., 4 Grand Canal Square Grand Canal Harbour, Dublin 2, Ireland (“Facebook”)
- Instagram LLC, 1 Hacker Way, Building 14 First Floor, Menlo Park, CA, USA.(“Instagram”) and Facebook Ireland Ltd., 4 Grand Canal Square Grand Canal Harbour, Dublin 2, Ireland
- LinkedIn Ireland, Wilton Plaza, Wilton Place, Dublin 2, Ireland and LinkedIn Corporation, 1000 W. Maude Ave., Sunnyvale, California 94085, USA (“LinkedIn”)
- Twitter, Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA (“Twitter”)
- XING SE, Dammtorstraße 30, 20354 Hamburg, Deutschland („XING“)
- YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA (“YouTube”) represented by: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, Data processing for the European Economic Area and for Switzerland is carried out by: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”)
Pursuant to judgement of the European Court of Justice the operators of social media sites and the operators of social media services act as joint controllers. (http://curia.europa.eu/juris/document/document.jsf?text=&docid=202543&pageIndex=0&doclang=DE&mode=req&dir=&occ=first&part=1&cid=298398)
We would like to point out that you use our social media appearances and its functions in your own authority. This applies especially to the use of interactive features such as commenting on posts, sharing of posts and rating posts. In case you do not want to use social media to inform yourself about our company you may also find the information published on our website.
The data protection officer of the respective social media operator can be reached via the respective social media network:
The data privacy officer of Facebook and Instagram can be reached via the following contact link: https://www.facebook.com/help/contact/540977946302970
The data privacy officer of LinkedIn can be reached via the following contact link: https://www.linkedin.com/help/linkedin/ask/TSO-DPO
The data privacy officer of Twitter can be reached via the following contact link: https://twitter.ethicspointvp.com/custom/twitter/forms/data/form_data.asp
The data privacy officer of XING can be reached via the following contact email: Datenschutzbeauftragter@xing.com
The data privacy officer of Google and YouTube can be reached via the following contact link: https://twitter.ethicspointvp.com/custom/twitter/forms/data/form_data.asp
1. Data processing in social media with regard to the operators of social media
When visiting our social media appearances, the social media operators may collect personal data, such as your IP address and further information gathered using cookies. Personal data will be used to provide us with statistical feedback about the use of our social media appearance. The collected personal data will be processed by the social media operator and may be transferred to countries outside the European Union. The information the operator of the respective social network receives and how it is used is described in the privacy statements of each social network. You can also find their contact information there.
Further information can be found under the following links:
Facebook:
https://de-de.facebook.com/help/pages/insights.
https://de-de.facebook.com/about/privacy
https://de-de.facebook.com/full_data_use_policy
Google und YouTube:
https://www.google.de/intl/de/policies/privacy/
Instagram:
https://help.instagram.com/155833707900388
https://www.instagram.com/about/legal/privacy/
LinkedIn:
https://www.linkedin.com/legal/privacy-policy
Twitter:
https://twitter.com/de/privacy
Xing:
https://www.xing.com/privacy
https://www.xing.com/app/share?op=data_protection
As it is not conclusively and clearly stated by the social media operators, it is unknown to us in what way the social media operators use data, gathered from visits to our social media site, for their own purposes, to what extent activities on the social media site are attributed to individual users, how long the operators store this data and whether data from the social media sites is shared with third parties.
When visiting our social media appearances, the IP address of your device will be disclosed to the operator of the social network. Social media networks additionally store information on their user’s devices so that they might be able to match IP addresses to individuals.
If you are currently logged in to the respective social network as a user, you will find a cookie with your individual identifier in this social network on your device. This will allow you to understand that you visited a page and how you used it. Based on this data content or advertising can be tailored to suit you.
If you want to avoid this, you should log out of the respective social network or deactivate the function „stay logged in“, delete the existing cookies on your device and stop and restart your browser. In this way, login information which you can be immediately identified by, will be deleted. This allows you to use our social media appearances without revealing your identifier. When you access interactive features of our social media appearance (like, comment, share, news, etc.), a login screen will appear. After logging in, you will be again recognizable as a specific user / user for the used social network.
For information on how to manage or delete existing information within the social media network, refer to the support pages listed above for each social network.
2. Our data processing with regard to its social media appearances
a. Type and scope of data processing
We may process the information you provide to us via our social media appearances, including your username and content posted through your account, to react to your messages. In addition, your published posts, reviews and comments refer to your account in the respective social network. If you mention us using “@”, “#“ or other, this mention may be published in our social media appearance with regard to your user name. In this way data you published in a social media network may be included in our social media appearance in this network and thusly be accessible to other users of the respective social network. If you “like”, “follow” our social media appearance or interact with it in a similar way, we will be notified by the respective social media network with your username and link to your account.
We additionally do not collect and process / collect and process the following data based on your interaction with our social media appearance:
- [details of the type of data and nature, extent and purpose of processing]
b. Legal basis of data processing
The legal basis for data processing is Art. 6 para. 1 s. 1 lit. f) GDPR. Our legitimate interests are to provide information about our company and to keep in contact with our customers and prospective customers.
c. Purpose of data processing
We process personal data provided by you in this context exclusively for the purpose of customer communication and prospective customer communication. Our legitimate interest is to offer a platform where we can provide you with up-to-date information about our company and are able to quickly respond to your requests.
d. Duration of storage
Your data will be stored in accordance to the storage periods of the respective social media network and will be deleted whenever possible when cancelling a social media appearance.
XIII. Service providers from third countries
In order to be able to provide our services, we use the support of service providers from third party countries (non-EU countries). In order to ensure the protection of your personal data in this case, we conclude processing contracts with each – carefully selected – service provider. All of our processors provide sufficient guarantees to implement appropriate technical and organizational measures. Our third country data processors are either located in a country with an adequate level of data protection (Art. 45 GDPR) or provide appropriate safeguards (Art 46 GDPR).
Adequate level of protection: The provider comes from a country whose level of data protection has been recognized by the EU Commission. For more information, see: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/adequacy-protection-personal-data-non-eu-countries_en
EU standard contract clauses: Our provider has submitted to the EU standard contractual clauses to ensure secure data transfer. For more information, see: https://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2010:039:0005:0018:DE:PDF
Binding Corporate Rules: Article 47 of the GDPR provides the possibility of ensuring data protection when transferring data to a third country via Binding Corporate Rules. These are examined and approved by the data security authorities within the framework of the consistency mechanism pursuant to Art. 63 GDPR.
Consent: In addition, a data transfer to a third country without an adequate level of protection will only take place if you have given us your consent in accordance with Art. 49 sec. 1 lit. a) GDPR for this purpose.
XIV. Your rights
You have the following rights with respect to the personal data concerning you:
1. Right to withdraw a given consent (Art. 7 GDPR)
If you have given your consent to the processing of your data, you can withdraw it at any time. This will affect the admissibility of processing your personal data by us for the time after you have withdrawn your consent. To withdraw your consent, contact us personally or in written form.
2. Right of access (Art. 15 GDPR)
You have the right to obtain from us confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to your personal data and the following information:
- the purpose of processing;
- the categories of personal data concerned;
- the recipients or the categories of recipient to whom your personal data have been or will be disclosed, in particular recipients in countries outside of the EU or international organisations;
- where possible, the envisaged period for which your personal data will be stored, or, if not possible, the criteria used to determine that period;
- all available information on the source of your personal data;
- the existence of automated decision-making, including profiling, referred to Art. 22 para. 1 and 4 GDPR and, in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for you.
In the case of such a request, you must provide enough information about your identity to proof that the request concerns your own personal data.
3. Right to rectification and erasure (Art. 16, 17 GDPR)
You have the right to obtain from us without undue delay the rectification and completion of inaccurate personal data concerning yourself.
You may also request the erasure of your personal data if any of the following applies to you:
- the personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed;
- you withdraw consent on which the processing is based according to Art. 6 para. 1 s.1 lit. a) or Art. 9 para. 2 lit. a) GDPR, and where there is no other legal ground of processing;
- you object to the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for the processing, or the you object to the processing pursuant to Art. 21 para. 2 GDPR;
- the personal data have been unlawfully processed;
- the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which we are subject;
- the personal data have been collected in relation to the offer of information society services referred to in Art. 8 para. 1.
Where we made the personal data public and are obliged to erase the personal data pursuant to Art. 17 para. 1 GDPR, we, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
These rights shall not apply to the extent that processing is necessary:
- for exercising the right of freedom of expression and information;
- for compliance with a legal obligation which requires processing by Union or Member State law to which we are subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
- for reasons of public interest in the area of public health in accordance of Art. 9 para. 2 lit. h) and i) as well as Art. 9 para. 3 GDPR;
- for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, in so far as the right referred to above is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
- for the establishment, exercise or defence of legal claims.
4. Right to restriction of processing (Art. 18 GDPR)
You shall have the right to obtain from us restriction of processing where one of the following applies:
- the accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data;
- the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
- we no longer need the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims;
- you have objected to processing pursuant to Art. 21 para. 1 GDPR pending the verification whether our legitimate grounds override yours.
Where processing has been restricted under the aforementioned conditions, such personal data shall, except for storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the limitation of the processing is restricted, you will be informed by us before the restriction is lifted.
5. Right to information (Art. 19 GDPR)
If you have asserted us your right to rectification, erasure or restriction of data processing, we will inform all recipients of your personal data to correct, delete or restrict the processing of data, unless this proves impossible or involves disproportionate effort.
You also have the right to know which recipients have received your personal data.
6. Right to data portability (Art. 20 GDPR)
You have the right to receive your personal data, which you provided to us, in a structured, commonly used and machine-readable format. Also, you have the right to transmit those data to another controller, where
- the processing is based on consent pursuant of Art. 6 para. 1 s.1 lit. a) GDPR or of Art. 9 para. 2 lit. a) GDPR or is based on a contract pursuant of Art. 6 para. 1 s. 1 lit. b) DS-GVO; and
- the processing is carried out by automated means.
In exercising your right to data portability, you have the right to obtain that personal data transmitted directly from us to another controller, as far as technically feasible. The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority that has been delegated to us.
7. Right to object (Art. 21 GDPR)
Where we based the processing of your personal data on a legitimate interest (Art. 6 para. 1 s. 1 lit. f) GDPR), you may object to the processing. The same applies if the data processing is based on Art. 6 para. 1 s. 1 lit. e).
In this case, we ask you to explain the reasons why we should not process your personal data. Based on this we will terminate or adapt the data processing or show you our legitimate reasons why we continue the data processing.
8. Right to lodge a complaint with supervisory authority (Art. 77 GDPR)
Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of your residence, place of work or place of alleged infringement, if you believe that the processing of the personal data concerning you is against the infringes of the GDPR.
The supervisory authority to which the complaint has been submitted shall inform you of the status and results of the complaint, including the possibility of a judicial remedy according to Article 78 GDPR.
XV. How you perceive these rights
To exercise these rights, please contact our data security officer:
Christian Scholtz from Webersohn & Scholtz GmbH
event-destinations@ws-datenschutz.de or by mail:
WS Datenschutz GmbH
Dircksenstraße 51
D-10178 Berlin
XVI. Subject to change
We reserve the right to change this privacy policy in compliance with legal requirements.
December 2022
